Effectively Answering Your Customers Questions!
When a customer asks us a question with resistance built into it, how do we respond? Do we start defending our prices, our business or ourself? The successful business leader today learns how to respond to customer questions by building functional responses that come naturally and convincingly.
People are conditioned to expect a certain response in a given environment. For example, when we go through a fast food drive through and order a sandwich, we can count on hearing, “Do you want fries with that?” The same thing applies in the sale of value product or services. Sooner or later most customers are going to ask, “Why are your prices so high?” Our choice is to determine how we will respond. The right responses will bring the savvy business owner more “Yes!”
If the customer says, “Your prices are high!” we can choose to start defending our price, blaming the industry or the high cost of advertising. In that case, the focus will remain on price and we stand to lose our customer to our competition. On the other hand we could use a functional response that would encourage the customer to respond much more positively. With the proper functional response we might be able to say, “Yes, I understand our prices are a bit higher than others, but we offer only the finest brands with the best selection and choices. We guarantee your satisfaction. That is what our customers pay for – and they get it.” It is important to immediately follow up with, “Please, tell me, what are you specifically looking for?”
In any business, whether we are selling to the retail consumer, or business to business, the challenge is to know what to say, when we need to say it, and in a manner that creates a connection between our customer, ourselves and our product or service. Since we ourselves have trained consumers to shop price it may seem awkward and foreign to respond to a price question with something other than, “Well, let me check with the boss and see if we can come down on that boat.” Another functional response to price might be, “I appreciate you bringing that up, Mr. Adams. You see, we customize our approach to our fine items. We want to know your specific objectives in purchasing to ensure you get the results you want. Our customers are willing to invest a little more of their dollars to get these kinds of results. Aren’t you?” A functional response is something we have predetermined to say in response or in reply to a specific question or resistance.
Creating A Functional Response
Have we ever taken the time to analyze the types of questions and resistance we most often get from your customers? There is valuable information in this research. If we do the work we will likely find several common areas of concern. By being aware of the types of objections we may get and we can be more prepared for them!
The second step is to create a response to use in those very situations. Practice responses until they become natural. Our responses need to be functional in our system, not in our delivery of them. Sincerity is critical and will be very evident to our customers.
In addition, we should be aware of several important “Sell Easy Rules” to follow when building functional responses.
Building Functional Responses Make Our Presentation More Spontaneous
When a customer asks a question or raises an objection, having a functional response prepared will keep us alert and reactive. We won’t have to stumble around, trying to figure out how to respond. You will have several options planned.
Practice Will Improve Confidence
The longer we work in specific industry the more we will recognize the similarity in objections. We will have the opportunity to practice if we anticipate what might come up during a presentation. The more often we use our functional responses, the smoother and more confident we will sound.
Ask Questions To Maintain Momentum
By asking carefully guided questions, we can alleviate concerns or doubts. We must talk with customers to analyze what it is they need to make a decision about before moving ahead. Asking a question like, “Would you please share with me some of the things you still have questions about?” will generate information and can prevent us from getting “stuck” on one issue or concern.
Put Functional Responses On Cards
It may sound silly, but the best way to achieve a level of comfort with functional responses requires practice. Just as in school we learned multiplication tables through practice, practice, practice, the same goes for sales. By practicing our responses and by writing them down on cards, we will make them second nature. Also, in writing them out we can discover how they actually sound to our customers.
By following these tips we can build functional responses around the most common situations we encounter in our particular industry. When customers bring up an issue that’s important to them, we will know how to respond so much more effectively.
Thomas J. Winninger, CSP, CPAE, and member of the Speaker Hall of Fame is the president of Winninger Institute for Brand Strategy and over 70 major companies in North America depend on him to assist them in maintaining their market dominance. Thom is the author of best selling “Price Wars”, “Sell Easy”, and new in 2000, “Full Price!” Contact the Winninger Institute at (612) 896-1900
E-mail: thomas@winninger.com; or visit our website